You can configure email notifications to be sent out to content authors or a set of email addresses when content on the website transitions between different content moderation states.

This functionality is available to the webmaster role to configure. Go to /admin/config and click on Content notifications. Here you can create email templates with the conditional criteria needed to send the email.

Label

Provides a label to differentiate between templates on the overview page.

Email Contents

Format

You can choose to send plain text emails or HTML emails. Make sure the body format matches.

Subject

This is the subject line for the email. You can use tokens like [node:title] or [site:name] to populate values based on the triggering content.

Reply-to

This defaults to the site email address located within Basic site settings (admin/config/system/site-information). Tokens can be used here as well.

Body

This is where you write the contents of the email message you want to send out. By default, we provide a general template with some tokens that notifies the user of the name of the content that has been updated, any revision log messages that the editor has entered as well as a login link that will direct the user back to the content after authentication.

Enabled recipient types

You can choose one or both options here to send to the content author and/or a comma-separated list of email addresses.

Types

Select which content types you would like to be notified about. Selecting none will send emails for all content types if the workflow transitions configuration further down in the form matches the content change event.

Transitions

This displays the different content moderation workflows available on the website and informs you on which types the workflow applies to. Most commonly, you would select "Needs Review" for the Page content type if you want to establish notifications for an editor to publisher type workflow on the website.

Important tips

• Each email contains website identifying information in the bottom of the message. "This is an automated message from {Website URL}."
• By default, the body is populated with the website URL. If you are creating and saving email templates before launching at a final URL, you may have to update the template to reflect the final URL.
• There is not a built-in unsubscribe component to this functionality so please consider the users receiving these emails.
• Our hosting provider does not guarantee email delivery so their could be situations where an email does not reach the recipient.